The Board of Directors of Repsol, S.A., in its meeting held today, has resolved to call the Annual Shareholders’ Meeting which will be held at the Auditorium of the company's registered office, calle Méndez Álvaro, 44, Madrid, at 12:00 on 7 May 2020 on first call and at the same time and place on 8 May 2020 on second call, although the meeting is expected to be held on 8 May 2020 on second call.
The holding of the 2020 General Shareholders’ Meeting is a need that cannot be postponed so that the Company can continue to successfully pursue its business and achieve its objectives in the interests of all of its shareholders and other stakeholders.
This need must be combined with strict compliance with the Government’s declaration of a state of alarm and with the absolute commitment of Repsol’s Board of Directors to protect the the health of everyone involved in the organisation and holding of the General Shareholders' Meeting (including the shareholders themselves, their representatives and the employees of the company and its suppliers), as well as with the active collaboration with the relevant authorities to control the spread of coronavirus disease and the risk to public health that it represents.
For these reasons, given the current restrictions imposed on people’s free movement and those that may remain in force at the time of the General Meeting, the Company has decided:
(i) To strictly limit access to the Rooms where the General Meeting is held to shareholders who wish to physically participate in it (or their representatives) and to those persons who must attend or whose participation is considered necessary for the best development of the meeting.
(ii) To not open premises for the physical delivery of the attendance, proxy, and distance voting cards
(iii) To suspend the traditional cocktail that takes place after the Shareholders' Meeting.
(iv) To cancel the delivery of the traditional commemorative gift.
In addition, for the reasons set out hereinabove, it is strongly recommended that all shareholders use the various channels provided to them in order to grant their proxy and distance vote . For these purposes, it is reminded that they may do so by Internet (www.repsol.com), by sending the attendance, proxy and distance voting card to the Company by post to the attention of the Shareholders' Information Office, Calle Méndez Álvaro, nº 44, 28045 Madrid, or by delivering it to its depositary. It is also reminded that the General Meeting will be broadcasted through the aforementioned corporate website.
In order to provide all shareholders with expanded possibilities to exercise their rights remotely, the Company has also adopted the following extraordinary measures:
(i) To extend the period for exercising the right to information prior to the General Shareholders’ Meeting until 12:00 pm on the day of the Shareholders’ Meeting. The shareholders may submit their information requests by sending them to the Company, delivering them at the registered office or by e-mail to email@example.com. Requests received after the fifth day prior to that scheduled for the meeting may be answered at the meeting itself or until the seventh day after the meeting.
(ii) To extend the deadline for proxy or voting by mail or electronic means, until the beginning of the General Meeting (i.e. 12:00 hrs. of the day the General Shareholders meeting takes place), as described above.
(iii) To allow shareholders’ proxy-holders to cast an absentee vote, so that the proxyholder does not have to attend the meeting in person. To this end, proxy-holders must send the attendance, proxy and distance voting cards to the Company, filling in the space reserved for the distance vote, or deliver it at the registered office (from Monday to Friday, except public holidays, from 8:00 a.m. to 3:00 p.m.)
The Company will continue monitoring closely the evolution of the situation to decide, where appropriate, on the adoption of any other measures it considers appropriate to safeguard the corporate interest and the health of its shareholders and all of its stakeholders. Should any new measures be adopted, additional information will be provided in a timely manner.